Fleet Coordinator

Fleet Coordinator

Company: APAN Energy Services Inc.
Location: Guyana – Power Plant
Department: Fleet & Transportation
Employment Type: Full-Time
Reports To: Chief Operating Officer (COO)

About the Company

APAN Energy Services Inc. operates in Guyana's energy sector, supporting power generation and related operational activities. We are seeking a qualified and experienced Fleet Coordinator to oversee our transportation operations, ensuring the safe, efficient, and cost-effective management of company vehicles and drivers.

Position Summary

The Fleet Coordinator will lead the Fleet & Transportation Department, overseeing a fleet of eight vehicles, including HFO tanker trucks, a bus, a canter truck, and pick-up vehicles.

The successful candidate will be responsible for transportation scheduling, driver supervision, fleet maintenance, regulatory compliance, fuel management, cost control, and operational reporting.

Key Responsibilities

Coordinate daily fleet operations, vehicle allocation, and transportation schedules to support continuous plant operations.

Supervise tanker and bus drivers, ensuring effective shift coverage and staff transportation.

Coordinate HFO collection and delivery operations with depot and client representatives.

Develop and monitor preventive maintenance schedules, vehicle inspections, and repair activities.

Ensure compliance with Guyana's vehicle licensing, insurance, GRA and GEA permit requirements.

Maintain accurate fleet records, vehicle inspection reports, trip manifests, and maintenance documentation.

Monitor fuel consumption, reconcile fuel-card transactions, and investigate discrepancies.

Track fleet operating expenses and support budget preparation and cost-control initiatives.

Ensure drivers hold valid licences and appropriate qualifications for their assigned vehicles.

Coordinate with HSEQ regarding vehicle safety, incidents, investigations, and corrective actions.

Support the implementation of GPS tracking and fleet management software.

Prepare monthly fleet performance reports and monitor departmental KPIs.

Coordinate with Procurement, Finance, HR, Plant Management, and external service providers.

Enforce company fleet management policies, safety procedures, and operational controls.

Required Qualifications and Experience

Diploma in Logistics, Supply Chain, Transportation, Business, Automotive, or Operations Management.

Minimum 3–5 years of experience in fleet, transportation, or logistics management.

Previous supervisory experience, including managing shift-based employees.

Practical experience coordinating vehicle maintenance, repairs, and inspections.

Strong Microsoft Excel, record-keeping, and cost-monitoring skills.

Valid Guyana driver's licence.

Strong organisational, communication, and problem-solving abilities.

Preferred Qualifications

Bachelor's degree or recognised fleet/logistics management certification.

Experience in fuel transportation or hazardous-materials haulage.

Knowledge of Guyana's vehicle compliance requirements, including GRA and GEA regulations.

Experience using GPS tracking or fleet management systems.

Experience in the energy, construction, EPC, or industrial sectors.

Familiarity with SAP Business One or ISO-based management systems.

Key Competencies

Strong planning and coordination skills.

Commitment to health, safety, and regulatory compliance.

Ability to manage multiple operational priorities.

Effective leadership and decision-making.

Attention to detail and financial accountability.

Integrity, reliability, and professional judgement.

Availability to respond to operational requirements outside normal working hours when necessary.

Performance Expectations

The successful candidate will be expected to maintain high fleet availability, timely preventive maintenance, full regulatory and driver compliance, effective transport operations, accurate reporting, and strong cost controls.

APAN Energy Services Inc. invites suitably qualified candidates to apply for this opportunity.